How to use the daycare supplies list template

To access your free copy of the template: 

1. Click the link to open the Google Sheet or download a copy of your Excel template here.
2. Select “Make a copy” from the “File” menu. 
3. Now that you have a personal version,
   • You can use the quick checklist to set up a supplies order for your location.
   • You can fill in the categories tabs with the supplies you need and use the columns to track order dates, quantities, and supply levels.

Download the free tool: Daycare Supplies Checklist

Who needs a daycare supply list template?

A daycare supply list template is a great starting point for independent or corporate daycare owners who want to stock the essential supplies for a new location. This includes: 

• Daycare business owners who run multiple locations or have a large business to support using procurement and purchasing 
• Daycare center directors who must ensure their facilities are stocked with essential items to provide children with a safe and nurturing environment
• Early childhood educators and teachers who need a checklist to manage classroom supplies and ensure they have the right resources in place to enhance the learning experience
• Home daycare providers who want to stay organized while meeting the needs of the children in their care

Tool

Daycare Supplies Checklist

Use this checklist as a basic inventory management tool to track purchases and note supplies that need restocking. Download today.

Download the checklist

How to adapt the daycare supply list template to your needs

This checklist provides a comprehensive log of top supply needs in important categories like safety, cleaning products, educational tools, games, and toys to engage young learners. The type of daycare setting you run will determine which specific supplies you need, especially in categories like educational activities, arts and crafts implements, and toys.

To ensure you can adapt the checklist to suit your needs, we created it in easy-to-use Google Sheets and Excel spreadsheet formats. You can adjust individual lines or use the list as a basic inventory management tool to track purchases and note supplies that need restocking. 

The quick printable checklist provides a simple list of top supplies across these categories. For those who want more granular information about their category spend, the spreadsheet also offers a customizable list of supplies, including columns to track purchase dates and inventory levels. 

Common challenges in managing daycare supplies

Running a daycare center, home daycare, or enrichment center requires organization and attention to maintaining essentials. Having the right supplies on hand is vital to keep everyone in your care happy, safe, and engaged. 

Budget constraints

Daycare centers often operate with tightly controlled budgets, making purchasing high-quality or sufficient quantities of supplies challenging. While balancing the need for affordability with quality can be a significant hurdle, cost management tools can help.

Storage space

Daycare facilities may have limited space to store supplies, especially bulky items like play mats or outdoor sports equipment. Efficient organization and strategic purchasing are essential to maximize available space. Locking storage for dangerous chemicals or non-child-friendly equipment is vital for maintaining a safe and compliant environment.

Supply chain issues

External factors such as supply chain disruptions can lead to increased prices or delays in receiving necessary supplies, impacting the daycare's ability to maintain a consistent stock of essential items. Maintaining cost efficiency in the most commonly used items can help keep budgets stable.

Safety and compliance requirements

Keeping up with safety standards and regulations for toys and equipment requires constant vigilance and frequent supply updating, which can be both costly and time-consuming.

Durability of supplies

Even gentle kids inflict wear and tear on toys and learning materials, leading to the need for regular replacement of items to ensure they remain safe and functional. Choosing the most durable options in certain categories (such as furniture and toys) can increase useful life and be more cost-effective over the long run. 

Tool

Daycare Supplies Checklist

Use this checklist as a basic inventory management tool to track purchases and note supplies that need restocking. Download today.

Download

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How Order.co makes daycare supply management easier than ever

Order.co is a centralized platform that helps daycare providers and enrichment centers get vital supplies quicker and at better prices. The platform is geared towards ease of use so small to medium businesses achieve increased efficiency while providing children with a well-stocked, engaging, and fun learning environment. 

Order.co offers features that scale with your business, such as: 

A simple, curated supplies catalog: With Order.co, you can add all the most important items from your preferred suppliers and centralize selection and purchasing within a convenient platform. Order.co also provides support for stockouts, helping you find the exact product or a similar one that meets quality and price requirements while ensuring timely delivery. 

Access to your preferred vendors, regardless of order process: Order.co is vendor agnostic, so you can always buy from your preferred suppliers. The platform even enables purchase order, phone, fax, and email ordering while centralizing your spend data in one organized and accessible location. 

Budgeting and reporting features: Order.co allows full spend visibility by vendor, category, location, department, and more. This comprehensive view helps you budget and forecast with confidence. Reporting features show you where you’re spending so you can identify ways to save money and streamline inventory.

Access to capital: Beyond procurement management, Order.co helps businesses from all industries access capital through Order.co Financial Offerings, with a capital advance of up to $500,000 to furnish and stock your daycare facility. Access to capital can help daycares expand to new locations while taking advantage of up-front funding to get the business on its feet. 

Try Order.co for your daycare supplies procurement

Order.co helps growing businesses, including daycare centers like NY Kids Club, get the supplies they need while saving time and money. The easy-to-use platform streamlines administrative tasks without sacrificing visibility or budget efficiency, enabling daycare directors, owners, and staff members to focus on providing excellent support for kids and families.  

If you want to organize and centralize the procurement process for your daycare center and maintain strong capital management and purchasing procedures, schedule a demo of Order.co.