As your business scales, the procurement tools that once worked perfectly can start to show their limitations. You might find your team bogged down by manual purchase order creation, chasing approvals, and wrestling with a growing mountain of invoices. If you’re using a tool like ProcureDesk, you’ve already taken a step toward organizing your purchasing process. But what happens when you need more than just basic workflows? What happens when you need a truly streamlined, end-to-end solution?

For finance, operations, and procurement teams at growing, multi-location businesses, the search for the best ProcureDesk alternatives is about finding a platform that doesn’t just manage procurement but transforms it. It’s about moving from a system that requires constant manual intervention to one that automates the entire purchase-to-pay lifecycle, delivering complete spend control, significant cost savings, and a process that scales with you.

This article explores the top alternatives to ProcureDesk, with a detailed comparison to help you understand which platform is the right fit to bring simplicity, transparency, and efficiency to your business buying.

Download the free ebook: The Procurement Strategy Playbook for Modern Businesses

What is ProcureDesk?

ProcureDesk is a cloud-based procure-to-pay (P2P) software solution designed to help businesses manage their purchasing processes. It provides tools for creating purchase requisitions, routing them for approval, issuing purchase orders to vendors, and matching invoices to those orders. The platform aims to give companies better visibility into their spending and control over their budgets by digitizing a traditionally paper-based process.

Key features of ProcureDesk typically include purchase order management, approval workflow automation, budget tracking, and basic vendor management. 

Why look for a ProcureDesk alternative?

While ProcureDesk can be an effective tool for organizing purchase orders and approvals, many growing businesses find they need a more comprehensive solution. As transaction volume and complexity increase, teams often look for a ProcureDesk alternative to solve challenges that basic P2P tools don’t fully address.

Common reasons for seeking an alternative include:

• Fragmented purchasing experience: Many systems still rely on punchout catalogs, which send users to external vendor websites to shop. This creates a disjointed experience and makes it difficult to compare products or enforce the use of preferred items. It opens the door to maverick spending and limits true spend visibility.
• Persistent AP challenges: Even with POs digitized and ProcureDesk in place, AP teams can still face manual work. Exceptions, missing or mismatched POs, OCR errors, and non‑standard invoices often require human review, and three‑way matching for complex or partial deliveries can remain time‑consuming.
• Lack of vendor management and support: When an order is wrong, an item is missing, or a return is needed, it’s up to your team to chase down vendors and resolve the issue. This administrative burden pulls employees away from more strategic work.
• Incomplete spend control: Basic P2P tools track spend after it happens but do little to control it at the source. Without a guided buying environment, it’s difficult to ensure employees are purchasing the right products at the best prices from preferred suppliers.

Ebook

The Procurement Strategy Playbook for Modern Businesses

Learn the key pillars of a strong strategy, valuable procurement metrics to track, and initiatives you can start implementing today.

Download the ebook

The 5 best ProcureDesk alternatives

The best alternative for your business depends on your specific needs, but the top solutions go beyond simple PO management to offer end-to-end automation and control. Here are five of the leading ProcureDesk alternatives on the market today.

1. Order.co

Order.co is a procurement and finance automation platform that simplifies the entire purchase-to-pay process. Unlike disparate spend management tools, Order.co centralizes every vendor and transaction into a single AI-powered system, delivering complete spend control and a streamlined P2P process designed for scaling businesses. It is the best ProcureDesk alternative for companies seeking a truly unified, automated, and cost-effective purchasing solution.

Order.co addresses spend at the point of purchase by combining a guided B2B marketplace with procurement automation, strategic sourcing, and embedded fintech.

Key features that set Order.co apart:

• Unified catalog: Instead of managing dozens of clunky punchouts, you can add products from all your vendors into one central, easy-to-use catalog. This provides a single, controlled shopping experience for all users, making it simple to enforce budgets and guide employees to pre-approved products.
• Automated AP with consolidated billing: Because all purchases happen within the platform, line items are pre-coded and approvals are secured before the order is placed. Order.co pays your vendors and sends you one consolidated bill, reducing invoice volume by up to 50x and freeing your AP team from manual data entry and reconciliation.
• AI-powered strategic sourcing: Order.co AI actively works to save you money. It analyzes purchasing patterns and automatically identifies cost-saving opportunities, suggesting alternative products or vendors that offer better pricing without sacrificing quality. As a result, businesses save an average of 5% on product costs.
• Full-service vendor management: Your team never has to chase vendors again. Order.co helps manage vendor communications, including resolving order mistakes, processing returns, and securing refunds. This ensures smooth operations and fewer interruptions.
• Embedded Fintech Solutions: Gain financial flexibility with built-in tools like Net Terms and B2B Buy Now, Pay Later, which help you optimize cash flow and manage working capital more effectively.

2. Procurify

Procurify is a spend management platform that offers tools for purchase requests, approval workflows, and expense management. It is designed to give organizations real-time visibility and control over their business spending.

Procurify’s core offering includes customizable approval workflows, budget tracking, and the ability to issue virtual and physical corporate cards. This helps teams manage both purchase orders and card-based expenses within a single system. While it provides strong controls for requests and approvals, its focus is more on spend management rather than creating a unified purchasing environment. Businesses may still find themselves managing multiple vendor relationships and invoices, especially for non-card purchases.

3. Ivalua

Ivalua is a comprehensive, enterprise-grade source-to-pay platform. It’s a tool used by large, global organizations with complex procurement needs, offering deep functionality in areas like strategic sourcing, contract management, supplier relationship management, and invoicing.

For businesses looking for procurement software solutions, Ivalua provides an all-in-one suite to manage both direct and indirect spend. However, its extensive feature set can lead to a steep learning curve, high costs, and a lengthy, resource-intensive implementation process. For mid-market companies or those seeking a more straightforward, easy-to-adopt solution, Ivalua may be more complex than necessary.

4. PayEm

PayEm is a global spend and procurement platform that focuses on centralizing requests and automating cross-border payments. It’s designed to help finance teams manage everything from purchase requisitions to invoice processing and payments in one place.

The platform’s strengths lie in its card-first approach, offering virtual and physical corporate cards with built-in controls to manage employee spending. It also automates parts of the AP process for non-card spend. However, unlike Order.co, it doesn’t offer a unified marketplace for purchasing or the hands-on vendor management service that resolves order issues, which means more administrative work can fall back on your team.

5. Fairmarkit

Fairmarkit is an autonomous sourcing platform that uses AI to automate the request-for-quotation (RFQ) process, particularly for tail spend management. It focuses on helping companies find the best price for their purchases by automatically sourcing quotes from a network of suppliers.

Fairmarkit does well at one specific part of the procurement process: strategic sourcing for high-volume purchases. However, it is not a complete procure-to-pay platform. It doesn’t manage the internal requisition and approval workflows, the actual purchasing experience, or the accounts payable process. It is best viewed as a specialized tool for cost reduction rather than a comprehensive ProcureDesk alternative.

ProcureDesk vs. Order.co: A head-to-head comparison

When evaluating ProcureDesk vs. Order.co, it’s clear that both platforms aim to improve procurement, but they do so in fundamentally different ways. ProcureDesk focuses on structuring the PO and approval workflow, while Order.co redefines the entire purchase-to-pay experience.

Ebook

The Procurement Strategy Playbook for Modern Businesses

Learn the key pillars of a strong strategy, valuable procurement metrics to track, and initiatives you can start implementing today.

Download

"*" indicates required fields

Email

This field is for validation purposes and should be left unchanged.

First Name*

Last Name*

Company*

Email*

Phone

Choose the right ProcureDesk alternative for your business

The right platform is one that not only solves your current challenges but also scales to meet your future needs. While ProcureDesk provides a foundational layer of control, true operational efficiency comes from automating the entire procurement lifecycle.

If your finance and operations teams are tired of the chaos of decentralized purchasing, invoice overload, and rogue spend, it’s time to look beyond basic P2P tools. Order.co offers a refreshingly straightforward solution that brings order to business buying. By unifying purchasing, payments, and spend control in a single, intelligent platform, Order.co empowers you to save time, reduce costs, and scale your business with confidence.

Ready to see how a truly unified procurement platform can transform your business? Schedule a demo to learn how Order.co can simplify buying for your team.