As companies scale beyond the startup phase, many encounter similar pain points around spending. Employees make purchases without approval, leading to surprise charges on corporate cards. Finance teams spend countless hours tracking down receipts and reconciling expenses. Budget owners lack real-time visibility into how their departments are spending. These challenges create friction between the need for operational speed and the requirement for financial control.

Spend management tools like Teampay address these issues by implementing spend controls upfront, requiring approvals before purchases are made rather than after the money has already been spent. This proactive approach resonates with finance leaders who want to maintain control without becoming bottlenecks to business operations.

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Why businesses may look for Teampay alternatives

Teampay has built a solid reputation for bringing structure to employee spending through proactive controls and approval workflows. Many organizations appreciate how it shifts spend management from reactive tracking to upfront governance, helping finance teams maintain visibility before purchases happen.

However, as companies grow and their procurement operations become more sophisticated, certain operational realities may prompt them to explore other options:

• User adoption at scale: When making a simple purchase requires navigating multiple screens or steps, employees may revert to shadow IT or informal purchasing channels.
• Approval workflow evolution: As organizational complexity increases, some businesses need more flexibility in how workflows adapt to different purchasing scenarios without requiring platform workarounds.
• Procurement sophistication requirements: Organizations managing complex supplier relationships, detailed compliance documentation, or high-volume purchasing of physical goods sometimes need capabilities that extend beyond spend and PO approvals.

For finance teams moving from controlling spending requests to optimizing the entire purchase-to-pay cycle, this often means finding platforms with end-to-end capabilities.

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Teampay alternatives for end-to-end spend management

If you’re looking for a better way to manage spend and procurement in 2026, the sheer number of Teampay alternatives on the market can be overwhelming. Read on to explore the 6 best options for your business, their features, and limitations to consider. 

1. Order.co: For end-to-end procurement, spend management, and AP automation

Order.co simplifies buying for mid-market businesses by unifying the entire purchase-to-pay process into a single, AI-driven platform. Unlike solutions that focus primarily on one aspect of finance — like corporate cards or AP automation — Order.co centralizes sourcing, purchasing, payments, and reconciliation for all transaction types.

With Order.co, your business can:

• Centralize purchasing: Access a Universal Catalog that contains all your approved vendors and products, ensuring every purchase complies with policy before the order is placed.
• Consolidate billing: Pay one weekly consolidated bill to Order.co instead of processing hundreds of individual vendor invoices, drastically reducing AP workload.
• Automate savings: Leverage AI-powered sourcing to automatically identify lower prices and high-quality substitutes for the products you buy every day.
• Manage vendor issues: Offload the time-consuming tasks of returns, damages, and shortages to Order.co support specialists who handle vendor communication on your behalf.

2. Airbase: For integrated corporate cards and spend management

Airbase combines accounts payable automation, expense management, and corporate cards into a single platform designed to control non-payroll spend. Following the Airbase acquisition by Paylocity, the platform has increasingly integrated with HRIS data to streamline approval workflows based on organizational hierarchy.

Key features of Airbase:

• Automate approval workflows: Route purchase requests dynamically based on budget, department, or spend threshold to ensure proper oversight.
• Control card spending: Issue virtual cards with pre-set limits for specific vendors or timeframes to prevent budget overruns.

Airbase’s limitations:

• Lack of sourcing capabilities: Rely on internal teams to find vendors and negotiate prices, as the platform functions as a payment and control layer rather than a sourcing partner.
• Complexity for physical goods: Struggle to manage complex procurement needs like multi-location inventory or curated catalogs for physical supplies.

3. Coupa: For enterprise-scale procurement and sourcing

Coupa operates as a comprehensive business spend management (BSM) platform tailored for large enterprises with complex procurement needs. It offers a robust suite of tools for procurement, invoicing, expenses, and sourcing, positioning itself as a solution for global organizations.

Key features of Coupa:

• Scale enterprise procurement: Manage complex global supply chains and intricate compliance requirements across multiple subsidiaries.
• Optimize supply chains: Utilize advanced sourcing tools to run competitive bidding events and manage supplier risk.

Coupa’s limitations:

• High implementation cost: Incur significant time and financial resources to implement and maintain the system, which is often excessive for mid-market companies.
• Overwhelm users: Navigate a complex interface that requires specialized training, potentially reducing adoption rates among non-finance employees.

4. Tipalti: For global payment automation

Tipalti automates mass global payments and accounts payable workflows, specifically targeting businesses with high-volume contractor payments or complex international remittance needs. It excels at handling tax compliance and fraud detection for payables.

Key features of Tipalti:

• Automate mass payments: Execute thousands of payments to global suppliers and partners with a single file upload.
• Ensure tax compliance: Collect and validate tax forms (like W-9 and W-8) automatically before processing payments.

Tipalti’s limitations:

• Focus on payment execution: Prioritize the "pay" portion of the cycle, often requiring a separate upstream tool for requisitioning and purchasing.
• Limited spend visibility: View spend data primarily at the invoice level rather than the item level, reducing insights into product pricing trends.

5. Procurify: For procurement workflow management

Procurify functions as a purchasing software solution that helps organizations track spending through customizable approval workflows and real-time budget tracking. It replaces manual paper requisition forms with a digital system that provides visibility into committed spend.

Key features of Procurify:

• Track committed spend: View the impact of purchase requests on the budget before the money is spent.
• Customize approval workflows: Build multi-stage approval chains based on dollar amount, department, or location.

Procurify’s limitations:

• Payment disconnection: Execute payments in a separate banking or bill pay system, as Procurify focuses on the requisition and purchase order steps.
• Manual ordering: Transmit approved purchase orders to vendors manually, which can introduce delays and errors in the fulfillment process.

6. SAP Concur: For travel and expense management

SAP Concur is a legacy player in the travel and expense management space, deeply integrated into the SAP ecosystem. It is a standard choice for large enterprises that require extensive customization and integration with complex ERP environments.

Key features of SAP Concur:

• Integrations: Connect seamlessly with a host of ERP and accounting systems for a unified source of truth.
• Manage extensive travel: Handle complex travel booking and expense reporting needs for large, global workforces.

SAP Concur’s limitations:

• Legacy user interface: Struggle with an older, less intuitive user experience compared to modern, cloud-native platforms.
• Slow implementation: Dedicate significant time and resources to configure and deploy the system, making it less agile for mid-market growth. 

Ebook

The Procurement Strategy Playbook for Modern Businesses

Learn the key pillars of a strong strategy, valuable procurement metrics to track, and initiatives you can start implementing today.

Download

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Why Order.co is the preferred alternative to Teampay

Order.co distinguishes itself from the competition by addressing the root cause of spend inefficiency: the decentralized purchasing process. While other platforms focus on how you pay (cards vs. checks) or how you report (expenses vs. AP), Order.co optimizes what you buy and who you buy it from.

• Bridge the gap: Unify the disparate worlds of physical purchasing and financial settlement into one cohesive workflow.
• Drive hard savings: Move beyond visibility to actual cost reduction through AI-driven sourcing and automated vendor consolidation.
• Scale with confidence: Implement a system that grows with you, managing multi-location complexity without adding headcount to your finance team.

Ready to transform your purchase-to-pay process and gain control over your business spend? Schedule a demo with Order.co today to see how a unified platform can drive efficiency and savings for your team.

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